Fitmit5 in the AppStore
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Data protection

Privacy policy

Thank you for using the SHENTISPORTS/FITMIT5 website, our services and our products.

1. preamble

1.1 Who is behind "Fitmit5"?
The online training platform "Fitmit5" is an offer from SHENTI SPORTS Group GmbH, Joachimstraße 4, 53113 Bonn. Detailed information and communication data can be found under the menu item "Imprint". All persons at SHENTI SPORTS Group GmbH who are entrusted with data processing in connection with the fitmit5.de website are obliged to maintain social confidentiality and are regularly trained in data protection issues. External service providers that we commission to provide services for "Fitmit5" are contractually bound by the provisions of the German Social Security Code, the Data Protection Act and the SHENTI SPORTS Group GmbH Privacy Policy. We regularly monitor compliance with these requirements by the external service provider.

1.2 What is "Fitmit5" for?
"Fitmit5" is the perfect 5-minute workout for all busy people who want to integrate more exercise into their everyday working life - whether in the office, at the production site or on a business trip. With our digital and customized training videos, you can take short exercise and relaxation breaks anytime and anywhere. According to studies by the World Health Organization (WHO), lack of exercise is one of the ten leading risk factors for premature mortality. In other words, increased exercise has a positive effect on health, well-being and lifespan. The online training program "Fitmit5" aims to motivate you to improve your individual activity level and - literally - get you to do something for your health. The following sections explain exactly how we do this and what (little) data we need from you.

1.3 Who can use "Fitmit5"?
"Fitmit5" is aimed at individuals and companies of all sizes, public institutions, authorities, institutes and schools, as well as the self-employed and employees. 

2. introduction data protection (website)

In the following, we provide information about the processing of personal data when using

  • of our websites www.shentisports.de & www.fitmit5.de
  • our profiles in social media.

Personal data is all data that can be related to a specific natural person, e.g. their name or IP address.

2.1 Contact details
The controller pursuant to Article 4(7) of the EU General Data Protection Regulation (GDPR) is Shenti Sports Group GmbH, Joachimstraße 4, 53113 Bonn, Germany, email: info@shentisports.de. We are legally represented by Christopher Bell. 

2.2 Scope of data processing, purposes of processing and legal bases
The scope of data processing, purposes of processing and legal bases are explained in detail below. In principle, the following legal bases for data processing can be considered:

  • Art. 6 para. 1 sentence 1 it. a GDPR serves as the legal basis for processing operations for which we obtain consent.
  • Art. 6 para. 1 sentence 1 lit. b GDPR is the legal basis insofar as the processing of personal data is necessary for the performance of a contract, e.g. if a site visitor purchases a product from us or we perform a service for them. This legal basis also applies to processing that is necessary for pre-contractual measures, for example in the case of inquiries about our products or services.
  • Art. 6 para. 1 sentence 1 lit. c GDPR applies if we fulfill a legal obligation by processing personal data, as may be the case in tax law, for example.
  • Art. 6 para. 1 sentence 1 lit. f GDPR serves as the legal basis if we can rely on legitimate interests to process personal data, e.g. for cookies that are required for the technical operation of our website.

2.3 Data processing outside the EEA
Insofar as we transfer data to service providers or other third parties outside the EEA, the security of the data during transfer is guaranteed by adequacy decisions of the EU Commission (Art. 45 para. 3 GDPR), if no adequacy decision exists (e.g. for the USA), the legal basis for data transfer is usually standard contractual clauses, unless we indicate otherwise. These are a set of rules adopted by the EU Commission and form part of the contract with the respective third party. According to Art. 46 para. 2 lit. b GDPR, they guarantee the security of data transfer. Many of the providers have issued contractual guarantees that go beyond the standard contractual clauses and protect the data beyond the standard contractual clauses. These are, for example, guarantees regarding the encryption of the data or regarding the obligation of the third party to inform the data subject if law enforcement agencies wish to access data.

2.4 Storage period
Unless expressly stated in this privacy policy, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted, i.e. the data will be blocked and not processed for other purposes. This applies, for example, to data that we must retain for commercial or tax law reasons.

2.5 Rights of data subjects
Data subjects have the following rights vis-à-vis us with regard to their personal data:

  • Right to information,
  • Right to rectification or erasure,
  • Right to restriction of processing,
  • Right to object to the processing,
  • Right to data portability,
  • Right to withdraw consent at any time.

Data subjects also have the right to complain to a data protection supervisory authority about the processing of their personal data.

2.6 Obligation to provide data
In the context of a business relationship or other relationship, customers, interested parties or third parties must only provide us with the personal data that is necessary for the establishment, execution and termination of the business relationship or for the other relationship or that we are legally obliged to collect. Without this data, we will generally have to refuse to conclude a contract or provide a service or will no longer be able to perform an existing contract or other relationship. Mandatory information is marked as such.

2.7 No automated decision-making in individual cases
In principle, we do not use fully automated decision-making in accordance with Article 22 GDPR to establish and implement a business relationship or other relationship. If we use these procedures in individual cases, we will provide separate information about this if this is required by law.

2.8 Contacting
When you contact us, e.g. by email or telephone, the data you provide us with (e.g. names and email addresses) will be stored by us in order to answer your questions. The legal basis for the processing is our legitimate interest (Art. 6 para. 1 sentence 1 lit. f GDPR) in answering inquiries addressed to us. We delete the data collected in this context after storage is no longer required, or restrict processing if there are statutory retention obligations.

2.9 Customer surveys
We carry out customer surveys from time to time in order to get to know our customers and their wishes better. In doing so, we collect the data requested in each case. It is our legitimate interest to get to know our customers and their wishes better, so that the legal basis for the associated data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. We delete the data once the results of the surveys have been evaluated.

3rd Newsletter

We reserve the right to inform customers who have already used our services or purchased goods about our offers from time to time by email or other electronic means if they have not objected to this. The legal basis for this data processing is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest lies in direct advertising (Recital 47 GDPR). Customers can object to the use of their e-mail address for advertising purposes at any time at no additional cost, for example via the link at the end of each e-mail or by sending an e-mail to our above-mentioned e-mail address. Based on the consent of the recipients (Art. 6 para. 1 sentence 1 lit. a GDPR), we also measure the opening and click rate of our newsletters in order to understand which content is relevant for our recipients. We send newsletters using the rapidmail tool from the provider rapidmail GmbH, Augustinerplatz 2, 79098 Freiburg, Germany (privacy policy: https://www.rapidmail.de/datenschutz). The provider processes content, usage, meta/communication data and contact data in the EU.

4. data processing on our website 

4.1 Informational use of the website
When the website is used for informational purposes, i.e. when site visitors do not transmit information to us separately, we collect the personal data that the browser transmits to our server in order to ensure the stability and security of our website. This is our legitimate interest, so the legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR.

These data are:

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  •  Amount of data transferred in each case
  • Website from which the request comes
  • Browser
  • Operating system and its interface
  • Language and version of the browser software.

This data is also stored in log files. They are deleted when their storage is no longer required, at the latest after 14 days.

4.2 Web hosting and provision of the website
Our website is hosted by Host Europe GmbH, Hansestrasse 111, 51149 Cologne, Germany (privacy policy: https://www.hosteurope.de/AGB/Datenschutzerklaerung/). The provider processes the personal data transmitted via the website, e.g. content, usage, meta/communication data or contact data. It is our legitimate interest to provide a website, so that the legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR.

4.3 Contact form
When you contact us via the contact form on our website, we store the data requested there and the content of the message. The legal basis for the processing is our legitimate interest in responding to inquiries addressed to us. The legal basis for the processing is therefore Art. 6 para. 1 sentence 1 lit. f GDPR. We delete the data collected in this context after storage is no longer necessary or restrict processing if there are statutory retention obligations.

4.4 Job advertisements
We publish job vacancies in our company on our website, on pages linked to the website or on third-party websites. The data provided as part of the application is processed in order to carry out the application process. Insofar as this is necessary for our decision to establish an employment relationship, the legal basis is Art. 88 para. 1 GDPR in conjunction with Section 26 para. 1 BDSG. We have marked the data required to carry out the application process accordingly or refer to it. If applicants do not provide this data, we will not be able to process the application. Further data is voluntary and not required for an application. If applicants provide further information, this is based on their consent (Art. 6 para. 1 sentence 1 lit. a GDPR) We ask applicants to refrain from providing information on political opinions, religious beliefs and similar sensitive data in their CV and cover letter. They are not required for an application. If applicants nevertheless provide such information, we cannot prevent it from being processed as part of the processing of the CV or cover letter. Their processing is then also based on the consent of the applicants (Art. 9 para. 2 lit. a GDPR). Finally, we process applicants' data for further application procedures if they have given us their consent to do so. In this case, the legal basis is Art. 6 para. 1 sentence 1 lit. a GDPR. We pass on the applicants' data to the responsible employees in the HR department, to our processors in the area of recruiting and to the other employees involved in the application process. If we enter into an employment relationship with the applicant following the application process, we will only delete the data after the employment relationship has ended. Otherwise, we delete the data no later than six months after rejecting an applicant. If applicants have given us their consent to use their data for further application procedures, we will only delete their data one year after receipt of the application.

4.5 Payment service providers
To process payments, we use payment processors who are themselves data controllers within the meaning of Art. 4 No. 7 GDPR. Insofar as they receive data and payment data entered by us in the ordering process, we thereby fulfill the contract concluded with our customers (Art. 6 para. 1 sentence 1 lit. b GDPR).these payment service providers are:

● PayPal (Europe) S.à r.l. et Cie, S.C.A., Luxembourg
● Stripe Payments Europe, Ltd., Ireland

4.6 Third-party providers
4.6.1 YouTube videos
We use YouTube videos for videos on the website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The provider processes usage data (e.g. websites visited, interest in content, access times) and meta/communication data (e.g. device information, IP addresses) in the USA.the legal basis for processing is Art. 6 para. 1 sentence 1 lit. a GDPR. Processing is carried out on the basis of consent. Data subjects can withdraw their consent at any time, e.g. by contacting us using the contact details provided in our privacy policy. The revocation does not affect the legality of the processing until the revocation. The legal basis for the transfer to a country outside the EEA is consent. Further information can be found in the provider's privacy policy at https://policies.google.com/privacy

4.6.2 Vimeo videos
We use Vimeo videos for videos on the website. The provider is Vimeo, Inc, 555 West 18th Street New York, NY 10011, USA. The provider processes usage data (e.g. websites visited, interest in content, access times) and meta/communication data (e.g. device information, IP addresses) in the USA. The legal basis for processing is Art. 6 para. 1 sentence 1 lit. a GDPR. Processing takes place on the basis of consent. Data subjects can withdraw their consent at any time, e.g. by contacting us using the contact details provided in our privacy policy. The revocation does not affect the legality of the processing until the revocation. The legal basis for transferring data to a country outside the EEA is consent. We delete the data when the purpose for which it was collected no longer applies. Further information can be found in the provider's privacy policy at https://vimeo.com/privacy

4.6.3 Google Web Fonts
We use Google Web Fonts for fonts on the website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The provider processes meta/communication data (e.g. device information, IP addresses) in the USA and the legal basis for processing is Art. 6 para. 1 sentence 1 lit. a GDPR. Processing is carried out on the basis of consent. Data subjects can withdraw their consent at any time, e.g. by contacting us using the contact details provided in our privacy policy. The revocation does not affect the legality of the processing until the revocation.the legal basis for the transfer to a country outside the EEA is consent.further information can be found in the provider's privacy policy at https://policies.google.com/privacy?hl=de.

4.6.4 Google Maps
We use Google Maps for maps on our website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Dublin, D04e5w5, Ireland. The provider processes usage data (e.g. websites visited, interest in content, access times) and meta/communication data (e.g. device information, IP addresses) in the USA.the legal basis for processing is Art. 6 para. 1 sentence 1 lit. a GDPR. Processing is carried out on the basis of consent. Data subjects can withdraw their consent at any time, e.g. by contacting us using the contact details provided in our privacy policy. The revocation does not affect the legality of the processing until the revocation. The legal basis for transferring data to a country outside the EEA is consent. We delete the data when the purpose for which it was collected no longer applies. Further information can be found in the provider's privacy policy at https://policies.google.com/privacy?hl=de

4.6.5 Google Analytics
We use Google Analytics for analysis. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Dublin, D04e5w5, Ireland. The provider processes usage data (e.g. websites visited, interest in content, access times) and meta/communication data (e.g. device information, IP addresses) in the USA. The legal basis for processing is Art. 6 para. 1 sentence 1 lit. a GDPR. Processing takes place on the basis of consent. Data subjects can withdraw their consent at any time, e.g. by contacting us using the contact details provided in our privacy policy. The revocation does not affect the legality of the processing until the revocation. The legal basis for the transfer to a country outside the EEA are standard contractual clauses. The security of the data transferred to the third country (i.e. a country outside the EEA) is guaranteed by standard data protection clauses issued in accordance with the review procedure pursuant to Art. 93 para. 2 GDPR (Art. 46 para. 2 lit. c GDPR), which we have agreed with the provider. The data will be deleted if the purpose of its collection no longer applies and there is no obligation to retain it. Further information can be found in the provider's privacy policy at https://policies.google.com/privacy?hl=de

4.7 Supplementary information for www.shentisports.de
We use the provider Eversport GmbH, Heiligenstädterstraße 31, 1190 Vienna, Austria, to book appointments. The provider processes the name, e-mail address and other data processed via its software as part of the registration process. The provider's privacy policy applies and can be found at https://www.eversports.de/h/privacy.

4.8 Supplementary information for www.fitmit5.de
If employers conclude a contract with us, we act as a processor and do not process user data as the controller. If private individuals use us without their employer having concluded a contract with us, we are the controller under data protection law. We process the following data as part of the registration process for private individuals:

  • Salutation
  • First name
  • Last name
  • E-mail address
  • Address
  • ZIP CODE
  • Location
  • Telephone

Data processing is carried out in order to fulfill the contract with the user (Art. 6 para. 1 sentence 1 lit. b GDPR).

5. data processing on social media platforms

We are represented in social media networks in order to present our company and our services there. The operators of these networks regularly process their users' data for advertising purposes. Among other things, they create user profiles from their online behavior, which are used, for example, to display advertising on the pages of the networks and elsewhere on the Internet that corresponds to the interests of the users. For this purpose, the network operators store information on user behavior in cookies on the user's computer. It is also possible that the operators may combine this information with other data. Users can find further information and information on how users can object to processing by the site operators in the privacy policies of the respective operators listed below. It is also possible that the operators or their servers are located in non-EU countries, meaning that they process data there. This may result in risks for users, e.g. because the enforcement of their rights is made more difficult or government agencies gain access to the data. When users of the networks contact us via our profiles, we process the data provided to us in order to respond to the inquiries. This is our legitimate interest, so the legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR.

5.1 Facebook
We maintain a profile on Facebook. The operator is Meta Platforms Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The privacy policy is available here: https://www.facebook.com/policy.php. You can object to data processing via the settings for advertisements: https://www.facebook.com/settings?tab=ads. We are jointly responsible for processing the data of visitors to our profile on the basis of an agreement with Facebook within the meaning of Art. 26 GDPR. Facebook explains exactly which data is processed at https://www.facebook.com/legal/terms/information_about_page_insights_data. Data subjects can exercise their rights both against us and against Facebook. However, according to our agreement with Facebook, we are obliged to forward requests to Facebook. Data subjects will therefore receive faster feedback if they contact Facebook directly.

5.2 Instagram
We maintain a profile on Instagram. The operator is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The privacy policy is available here: https://help.instagram.com/519522125107875.5.3. XingWe maintain a profile on Xing. The operator is New Work SE, Dammtorstraße 29-32, 20354 Hamburg. The privacy policy is available here: https://privacy.xing.com/de/datenschutzerklaerung.

6. changes to this privacy policy
We reserve the right to change this privacy policy with effect for the future. A current version is always available here.

7. questions and comments
If you have any questions or comments regarding this privacy policy, please do not hesitate to contact us using the contact details provided above.

8. introduction to data protection (app)
In the following, we provide information about the processing of personal data when using our mobile app (hereinafter referred to as "app"). Personal data is all data that can be related to a specific natural person, e.g. their name or IP address.

8.1 Contact details
The controller pursuant to Article 4(7) of the EU General Data Protection Regulation (GDPR) is Shenti Sports Group GmbH, Joachimstraße 4, 53113 Bonn, Germany, email: info@shentisports.de. We are legally represented by Christopher Bell.

8.2 Scope of data processing, processing purposes and legal bases

The scope of data processing, processing purposes and legal bases are explained in detail below. The following legal bases for data processing can generally be considered:

  • 6 para. 1 sentence 1 it. a GDPR serves as the legal basis for processing operations for which we obtain consent.
  • 6 para. 1 sentence 1 lit. b GDPR is the legal basis if the processing of personal data is necessary for the performance of a contract, e.g. if a user purchases a product from us or we perform a service for them. This legal basis also applies to processing that is necessary for pre-contractual measures, for example in the case of inquiries about our products or services.
  • Art. 6 para. 1 sentence 1 lit. c GDPR applies if we fulfill a legal obligation by processing personal data, as may be the case in tax law, for example.
  • Art. 6 para. 1 sentence 1 lit. f GDPR serves as the legal basis if we can rely on legitimate interests to process personal data, e.g. for cookies that are required for the technical operation of our website.

8.3 Data processing outside the EEA

Insofar as we transfer data to service providers or other third parties outside the EEA, the security of the data during transfer is guaranteed by adequacy decisions of the EU Commission (Art. 45 para. 3 GDPR), insofar as these exist (e.g. for the UK, Canada and Israel). If no adequacy decision exists (e.g. for the USA), the legal basis for data transfer is usually standard contractual clauses, i.e. unless we indicate otherwise. These are a set of rules adopted by the EU Commission and form part of the contract with the respective third party. According to Art. 46 para. 2 lit. b GDPR, they guarantee the security of data transfer. Many of the providers have issued contractual guarantees that go beyond the standard contractual clauses and protect the data beyond the standard contractual clauses. These are, for example, guarantees regarding the encryption of the data or regarding the obligation of the third party to inform the data subject if law enforcement agencies wish to access data.

8.4 Storage period

Unless expressly stated in this privacy policy, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted, i.e. the data will be blocked and not processed for other purposes. This applies, for example, to data that we must retain for commercial or tax law reasons.

8.5 Rights of the data subjects

Data subjects have the following rights vis-à-vis us with regard to their personal data:

  • Right to information,
  • Right to rectification or erasure,
  • Right to restriction of processing,
  • Right to object to the processing,
  • Right to data portability,
  • Right to withdraw consent at any time.

Data subjects also have the right to complain to a data protection supervisory authority about the processing of their personal data.

8.6 Obligation to provide data

In the context of a business relationship or other relationship, customers, interested parties or third parties only have to provide us with the personal data that is necessary for the establishment, execution and termination of the business relationship or other relationship or that we are legally obliged to collect. Without this data, we will generally have to refuse to conclude a contract or provide a service or will no longer be able to perform an existing contract or other relationship.

Mandatory information is marked as such.

8.7 No automated decision-making in individual cases
In principle, we do not use fully automated decision-making in accordance with Article 22 GDPR to establish and implement a business relationship or other relationship. If we use these procedures in individual cases, we will provide separate information about this if this is required by law. 

8.8 Making contact

When you contact us, e.g. by email or telephone, the data you provide us with (e.g. names and email addresses) will be stored by us in order to answer your questions. The legal basis for the processing is our legitimate interest (Art. 6 para. 1 sentence 1 lit. f GDPR) in answering inquiries addressed to us. We delete the data collected in this context after storage is no longer necessary or restrict processing if there are statutory retention obligations.

9. data processing in the app

9.1 Downloading the app

Our app is available for download from Apple's App Store and Google's Play Store (hereinafter "Stores"). When users download the app, the required information is transmitted to the Stores, in particular the user name, email address and customer number of the account, time of download, payment information and the individual device identification number. We have no influence on this data collection and are not responsible for it. We only process the data to the extent necessary to download the mobile app to the user's mobile device.

9.2 Hosting

Our app is hosted by the provider dogado GmbH, Antonio-Segni-Straße 11, 44263 Dortmund, Germany. The provider processes the personal data transmitted via the app, e.g. content, usage, meta/communication data or contact data. It is our legitimate interest to provide an app, so the legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR.

 
9.3 Informational use of the app

When users use our app, we collect the data that is technically necessary for us to offer users the functions of our app and to ensure stability and security. This is our legitimate interest, so the legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR.

The data processed in this respect are

  • IP address
  • Date and time of the request
  • Time zone difference to Greenwich Mean Time (GMT)
  • Content of the request (specific page)
  • Access status/HTTP status code
  • Amount of data transferred in each case
  • Browser
  • Operating system and its interface
  • Language and version of the browser software
  •  

9.4 Data processing for the provision of functions

We process data in the app in order to provide the user with app functions. The legal basis for the processing is the user contract concluded with the user via the app. The data processed in this respect is only the data entered into the app by the user.

 
9.5 Customer account

Insofar as employers conclude a contract with us, we act as a processor and do not process user data as the controller.

If private individuals use us without their employer having concluded a contract with us, we are the data controller under data protection law. We process the following data as part of the registration process:

  • Salutation
  • First name
  • Last name
  • E-mail address
  • Address
  • ZIP CODE
  • Location
  • Telephone

Data processing is carried out in order to fulfill the contract with the user (Art. 6 para. 1 sentence 1 lit. b GDPR).

10. changes to this privacy policy

We reserve the right to amend this privacy policy with effect for the future. A current version is always available here.

11. questions and comments

If you have any questions or comments regarding this privacy policy, please do not hesitate to contact us using the contact details above.